How to Write a Job Description: Executive Assistant
An executive assistant assists the top management of a business with administrative tasks. These include scheduling appointments, organizing documents, as well as serving as a main point of contact.
What Your Job Description Should Include
At the very least, your job description should include:
- Your company name
- Office location
- Job title
- Working hours
- Qualifications or previous experience (if applicable)
- Roles and responsibilities
- Compensation
Often, executive assistants are more than just administrative clerks; they are effectively the ‘right-hand’ of the CEO who enable them to focus on leading the company. The role encompasses a wide variety of responsibilities, chief among them being communication with a range of stakeholders on various projects and tasks.
Their role is important to the success of top management – and the company as a result. Hence, a good executive assistant will need excellent communication skills, flexibility, efficiency, and a proactive mindset.
Sample Executive Assistant Job Description
This is an executive assistant ad for a fictional company, Acme Inc. Feel free to copy and paste for your own use!
Acme Inc is looking for a dedicated, organized person to be the Executive Assistant to the company’s CEO and top management team. The role requires a flexible mindset as well as the ability to keep confidential information.
About the Job
- Primary location: Kuala Lumpur, Malaysia.
- Working hours: Monday–Friday, 9am–6pm (full-time)
Responsibilities
- Act as the main point of contact for the CEO and other top executives.
- Manage the executive calendar and organize meetings.
- Arrange business travel and accommodation.
- Provide administrative support with regards to emails, presentations, reports, phone calls etc.
- Organize company events, both internal and off-site.
- Maintain confidentiality at all times.
Requirements
- 1+ years of experience in an Executive Assistant or similar role.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint etc).
- Outstanding organizational and time management skills.
- Discretion and ability to keep confidential information.
- Excellent communications skills with fluency in English and Malay.
- Fluency in Mandarin or other Chinese dialects will be an advantage.
About the Company
Acme Inc is Malaysia’s leading software provider. With a presence in over 20 markets, we provide solutions to over 500 companies throughout Asia and beyond.
Our team is results-oriented and customer-focused – but above all, we believe in building meaningful solutions that impact the world for the better.
Learn how BrioHR can simplify HR for your business by getting a free demo here.
An executive assistant assists the top management of a business with administrative tasks. These include scheduling appointments, organizing documents, as well as serving as a main point of contact.
What Your Job Description Should Include
At the very least, your job description should include:
- Your company name
- Office location
- Job title
- Working hours
- Qualifications or previous experience (if applicable)
- Roles and responsibilities
- Compensation
Often, executive assistants are more than just administrative clerks; they are effectively the ‘right-hand’ of the CEO who enable them to focus on leading the company. The role encompasses a wide variety of responsibilities, chief among them being communication with a range of stakeholders on various projects and tasks.
Their role is important to the success of top management – and the company as a result. Hence, a good executive assistant will need excellent communication skills, flexibility, efficiency, and a proactive mindset.
Sample Executive Assistant Job Description
This is an executive assistant ad for a fictional company, Acme Inc. Feel free to copy and paste for your own use!
Acme Inc is looking for a dedicated, organized person to be the Executive Assistant to the company’s CEO and top management team. The role requires a flexible mindset as well as the ability to keep confidential information.
About the Job
- Primary location: Kuala Lumpur, Malaysia.
- Working hours: Monday–Friday, 9am–6pm (full-time)
Responsibilities
- Act as the main point of contact for the CEO and other top executives.
- Manage the executive calendar and organize meetings.
- Arrange business travel and accommodation.
- Provide administrative support with regards to emails, presentations, reports, phone calls etc.
- Organize company events, both internal and off-site.
- Maintain confidentiality at all times.
Requirements
- 1+ years of experience in an Executive Assistant or similar role.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint etc).
- Outstanding organizational and time management skills.
- Discretion and ability to keep confidential information.
- Excellent communications skills with fluency in English and Malay.
- Fluency in Mandarin or other Chinese dialects will be an advantage.
About the Company
Acme Inc is Malaysia’s leading software provider. With a presence in over 20 markets, we provide solutions to over 500 companies throughout Asia and beyond.
Our team is results-oriented and customer-focused – but above all, we believe in building meaningful solutions that impact the world for the better.
Learn how BrioHR can simplify HR for your business by getting a free demo here.
